The Keim Centers’ Notice of Privacy Practices


Our Commitment to Safeguard Your Protected Health Information

We adhere to the privacy regulations created as a result of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) to safeguard your protected health information.

We provide you with notice of legal duties and privacy practices with respect to your protected health information and follow the privacy practices that are described in this notice.

We reserve the right to change the terms of this notice and our privacy policies at any time. Before we make any important changes to our policies, we will promptly change this notice and post the new notice in our lobby area.  You can also request a copy of this notice from the contact person listed below at any time. You may also view this notice on our website at

How We Use and Disclose Your Protected Health Information

We use and disclose health information for a variety of different reasons. For some of those uses and disclosures, we will need your consent or specific authorization. Other uses and disclosures will not need your consent or specific authorization. Below is a description of the different categories for uses and disclosures.

Although we may obtain your written authorization, the following categories do not require that we do so.

  • For Treatment: We may disclose your health information to physicians, nurses or other health care professionals who provide you with health care services or are otherwise involved with your care at The Keim Centers. For example, if you received a positive pregnancy test and confirmation of pregnancy via ultrasound, we may disclose those test results to your client advocate.
  • For Healthcare Operations and Oversight: We may disclose your health information in order to operate this facility and to provide oversight for quality assessment and improvement activities. For example, we may use your health information to evaluate the quality of services rendered or to evaluate the performance of health care professionals who provided your care. We may also provide your health information to our accountants, attorneys, consultants, and others in order to ensure we are complying with the laws that affect us.
  • Emergency Treatment: We may disclose your health information if it is required for emergency treatment as long as we try to get your consent after treatment or we try to get your consent, but you are unable to communicate with us (for example, if you are unconscious or in severe pain) and we think you would consent if you were able to do so.
  • For appointment reminders, notification of alternative treatment and/or health-related benefits or services. In attempts to reach you, we will only use the mode of communication (phone, voice mail, text, e-mail) for which you have given permission for us to do so. We will only use the phone number or e-mail address you provided.
  • Your health information will only be shared verbally with family, friends, and/or significant others if you choose to invite them into the counseling and ultrasound rooms. Otherwise, no information is shared verbally or in writing without your authorized written consent.
  • When required by the Secretary of Health and Human Services to investigate or determine compliance with HIPAA regulations.
  • When required by federal, state or local law, judicial or administrative proceedings, or law enforcement. For example, we may disclose information to law enforcement personnel about victims of abuse, neglect, or domestic violence.
  • When required for public health activities for reporting certain communicable diseases.
  • In order to avoid harm or serious threat to the health or safety of a person or the public, we may provide health information to law enforcement personnel or persons able to prevent or lessen such harm.
  • When required for certain government functions, we may disclose health information of military personnel and veterans, as well as, for national security purposes or conducting intelligence operations.
  • For Workers Compensation and similar programs.
  • When required by coroners or medical examiners for identification or determining cause of death.
  • When required by funeral directors to carry out their duties with respect to the decedent.
  • For organ procurement organizations for facilitating donation and transplantation.
  • To researchers approved by The Keim Centers for conducting studies.
  • To correctional institutions or law enforcement officials if you are an inmate or under the custody of a law enforcement official.

All other uses and disclosures of your health information not listed above will require written authorization. You may revoke this authorization at any time, in writing and is not effective if health information was released prior to the revocation.

Your Rights Regarding Your Health Information

You have the following rights with respect to your health information.

  • You have the right to request limits on certain uses and disclosures of your health information except for when use and disclosure is required by law. Your request must be stated in writing and given to The Keim Centers where services were rendered. Although your request will be considered, we are not legally required to accept it. If we accept your request, we will document acceptance on your written request. We will abide by them except in emergency situations.
  • You have the right to receive confidential communications of your health information. You may ask that your information be sent to an alternative address or by alternate means. We will abide by your request so long as we can easily provide it in the requested format.
  • You have the right to access, inspect and receive copies of your health information within 15 days of your written request with the exception of psychotherapy notes, information compiled for legal proceedings, laboratory results to which the Clinical Laboratory Improvement Act (CLIA) prohibits access, or information held by certain research laboratories. This request must be made in writing to The Keim Centers where services were rendered. In certain circumstances, your request may be denied. If your request to inspect and receive copies is denied, we will tell you in writing our reasons for the denial and explain your right to have the denial reviewed. You may be charged a fee for copies.
  • You have the right to amend your health information that is inaccurate or incomplete. You must provide your request with the reason for your request in writing to The Keim Centers where services were rendered. We may deny your request in writing with reasons for such denial if the health information for which you want amended is correct and complete, not created by us, not allowed to be disclosed, or not a part of our records. The written response will also include how you can file a written statement of disagreement with a short statement of what you want amended. This statement will be included with all future uses and disclosures. If we approve the change, the change will be made and you will be notified that the changes were made as well as all parties who need to know about the change.
  • You have a right to receive an accounting of certain disclosures of your health information.
  • You have a right to receive a paper copy of this notice even if you have received one electronically.
  • You have a right to file a written complaint with our Privacy Official and with the Secretary of the Department of Health and Human Services if you believe your privacy rights have been violated. You will not be penalized for filing a complaint.

HIPAA Privacy Official

If you have any questions regarding this notice or our health information privacy policies, please contact our Privacy Officer at 757.690.1213.